Children's activity regulations in the UK - a quick guide

Have you ever thought of working in the childcare and education industry? What would suit you best? A weekend club, holiday club, breakfast or out of school club?

The Bookwhen team started navigating the sea of information and regulatory guidance documents to help you decide which route to take. We’ve added a few links below, we hope these will get you going on your journey to building a successful children’s activity business.

Your premises

If you decide to run a club on premises that are already Ofsted registered, you can work with the managers of the premises and you do not need extra registrations for your club. Off you go!

Your schedule

If you are planning on using a premise that is not Ofsted registered, there are a few decisions to take. The first is about your activity schedule. If your club runs for two hours a day or less, you will not be required to register with the Compulsory part of the Childcare Register. However, it is recommended that you register with the Voluntary part of the Childcare Register, to ensure you are complying to the right standards. You can register online through Ofsted^1, it costs £220, and the process takes up to 25 weeks.

Your children’s ages

If your children’s activity runs for more than 2 hours a day, you will need to go through different routes according to the age of the children you are caring for:

1. From birth to the 31st August following their fifth birthday, you will apply through the Early Years Register (cost: £114).
2. After the 31st August following their fifth birthday, and up to the 31st August following their eighth birthday, you will apply through the Compulsory part of the Childcare Register (cost: £220).
3. From eight year old onwards, you can apply to register with the Voluntary part of the Childcare Register if you choose to.

Your application process

In each of the three cases above, you can register online through Ofsted^1, and the process takes up to 25 weeks. Ofsted carries out a series of checks on applicants and all individuals connected with the application. If you are registering for the Voluntary part of the Childcare Register, you need to apply for an exemption from the Compulsory part of the Childcare Register (exemptions are listed in Annex A of the handbook^2).

Before submitting their application to Ofsted, all applicants on your form will need to complete a Disclosure and Barring Service (DBS) check online³ (see Annex B & C of the handbook^2). This takes a few weeks, so start the process early on.

What if you have multiple premises?

If you are working with a multitude of premises, you will need to register them all on one single registration to Ofsted. You can then apply to add premises to your registration at any time.

And children covering multiple age brackets?

Ok, hope you are following, because here comes the tricky part:
If you work with children of all ages, you may need to apply on both registers. The Early Years Register, and the Childcare Register. At this stage, you should probably call Ofsted for guidance: 0300 123 1231.

Ask for advice

Whether you are setting up a private, voluntary, or independent childcare activity, it is your responsibility as the owner or management committee, to ensure that the arrangements for safeguarding children comply with current guidance from government and from your local city council. The resources to refer to for ensuring you are complying are: the Out of School Safeguarding Audit^4, and the Safeguarding Children Guide^5. You can also refer to the Pre-registration briefing information before you get started on your journey as a children’s activity organisation6.

Once you decide to launch your business, our city council recommends you become a member of the Out of School Alliance, as they provide all the most recent Ofsted information and guidance.

If you would like more information and help with setting up your children’s club, don’t hesitate to contact the Bookwhen team on support@bookwhen.com and you can learn more about how Bookwhen can support your business at https://www.bookwhen.com/for/childrens-activities-booking

References:

1. Apply online through Ofsted: https://online.ofsted.gov.uk/OnlineOfsted/default.aspx
2. Early years and childcare registration handbook: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/650103/EY_and_childcare_reg_handbook.pdf
3. Disclosure and Barring Service check: https://www.gov.uk/government/publications/disclosure-and-barring-service-dbs-checks-for-childcare-providers-who-register-with-ofsted
4. The Out of School Safeguarding Audit: https://www.oxfordshire.gov.uk/cms/sites/default/files/folders/documents/childreneducationandfamilies/informationforchildcareproviders/Toolkit/Safeguardingself-assessmentforOutofSchoolproviders.pdf
5. The Safeguarding Children Guide: https://www.oxfordshire.gov.uk/cms/sites/default/files/folders/documents/childreneducationandfamilies/informationforchildcareproviders/Toolkit/Safeguardingself-assessmentforSettings.pdf
6. Pre-registration briefing information: https://www.gov.uk/government/publications/pre-registration-briefing-for-those-wishing-to-become-childcare-providers
7. Out of School Alliance: http://www.outofschoolalliance.co.uk/